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Each user account has an associated user profile (aka network profile or roaming profile). Your profile contains all of the settings and files that define options specific to you. These include your Outlook signatures, desktop wallpaper, web favorites, etc. When you logon to a system, the system copies your profile folder to the machine you're using. On our systems, the profiles are located in C:\WINNT\PROFILES\username\, where username would be your username. When you logoff, your profile is copied back to the network, saving any changes you may have made.
No. Your network drive is your M: drive, the place where you store your data files (Word, Excel, etc.). The quota on this folder is 50 MB for most students.
Your user profile or network profile is a separate set of folders that store your user settings. The limit on your user profile is 10 MB. Data files should never be stored in your profile.
Your mail account is separate from both of these. Your mailbox is stored on the mail server. For most students, the quota is 20 MB.
Please note that the quota limits and the quota icon described here will not be active until January 21.
User profiles for students are limited to 10 MB. When you try to logoff and your profile is over 10 MB, the system will ask you to move files before letting you logoff. When you save a file that pushes your profile over the limit, the system will display a window warning you that you are over quota.
In your System Tray (the space on the task bar in the lower right corner of your screen, next to the clock) you will see an icon that looks like this:
. If you double-click on it, you will see a window listing your profile folders sorted from largest to smallest. It will also tell you what your current profile size is and what the limit is. If you are over your quota, the icon will change to:
.
If you are over quota and try to logoff, the system will show you a list of files in your profile (from largest to smallest that are candidates for removal). If the files that are shown are not in your Desktop, seek assistance before deleting files.
A large user profile results in slow logon and logoff times. Because the profile is copied when you logon and logoff, you have to wait however long it takes for that copy to complete before you can do anything. If profiles get larger and larger, people can find themselves waiting several minutes just to logon.
Although it is convenient to have files on your desktop, especially those that you use often, saving files here is how most people wind up with large profiles. Always store files that you need to keep in your network folder or M: drive. If you want easy access to files form your Desktop, create shortcuts instead. Shortcuts are very small and let you quickly open documents.
- Open your M: drive and find the file to which you want to make a shortcut.
- Right mouse click on the file and select Copy.
- Right mouse click on the desktop and select Paste Shortcut.
Unfortunately you can't. But we can do it for you. Outlook Express has an option to change the location and move the files automatically; however, it won't let you use a network drive for the store. We get around this by making the change outside of the program. Send a request to Help Desk, if you would like this done for you.
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