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Transfer Large Files with Dropbox

The Dropbox system provides simple and secure way to transfer files that are too large for email. Our email system limits attachments to 20 MB, and other systems have even lower limits. By using Dropbox you also help keep your mailbox and your recipient's mailbox from growing too large from all of the attachments you send back and forth. Dropbox also lets the recipient wait to download the file when it is convenient for them.

Both WUSTL and external users can use the Dropbox server to transfer files. WUSTL users can logon and drop off a file for anyone. External users can only drop off files for people with @wustl.edu email addresses and pick up files that have been left for them. Instructions are provided for both WUSTL and External Guest Users

Use the Dropbox (WUSTL Logon)

Logon

  1. Open the Dropbox site (https://dropbox.olin.wustl.edu) (link will open a new window)
  2. Click Login
  3. Enter your WUSTL KEY username and password, then click Login.

    Notes:

Drop-off a File

  1. Click Drop-off.
  2. Enter your name and email address (organization is optional) under Information about the Sender.
  3. Enter the name and email for the recipient under Information about the Recipient. If you want to send files to multiple people, click the Plus icon next to Add another recipient for each person you want to add and enter their information. You can also upload a a file containing email addresses if you have several recipients. Info about the file format is on the Dropoff page.
  4. Click Browse to select the file you want to send. If you have more than one file to send, continue to select files until they are all listed.
  5. Click Drop-off the File(s). You will receive an email message that the file was successfully sent. You will also receive a message when the recipient(s) pick-up the file(s).
  6. Click Logout when you are done.

Pick-up a File

You will receive an email message when someone drops off a file for you. The easiest way to pick-up the file is to click the link in the email message. You can also use the claim ID and passcode at the web site as follows.

  1. Click Pick-up.
  2. Enter the Claim ID and Claim passcode from the email message you received and click Pick-up the File(s).
  3. The files will be listed on the right. Click the file name(s) to download.
  4. Click Logout when you are done.

Use the Dropbox (External Guest)

Drop-off a File

  1. Open the Dropbox site (https://dropbox.olin.wustl.edu)
  2. Click Drop-off.
  3. Enter your name and email address (organization is optional) under Information about the Sender.
  4. Enter the name and email (leaving off @wustl.edu) for the recipient under Information about the Recipient. Guests can only send files to people with @wustl.edu addresses.

    If you want to send files to multiple people, click the Plus icon next to Add another recipient for each person you want to add and enter their information.
  5. Click Browse to select the file you want to send. If you have more than one file to send, continue to select files until they are all listed.
  6. Click Drop-off the File(s). You will receive an email message that the file was successfully sent. You will also receive a message when the recipient(s) pick-up the file(s).
  7. Click Logout when you are done.

Pick-up a File

You will receive an email message when someone drops off a file for you. To pick up the file you can click the link in the email message. For greater security, you can also use the claim ID and passcode at the web site as follows.

  1. Click Pick-up.
  2. Enter the Claim ID and Claim passcode from the email message you received and click Pick-up the File(s).
  3. The files will be listed on the right. Click the file name(s) to download.
  4. Click Logout when you are done.