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Account Guidelines

Official University Policies

Nothing in these guidelines is intended to conflict with the Washington University Computer Use Policy, the Washington University Policy on Sexual Harassment, and all other appropriate policies, laws, and regulations.

Guidelines apply to all users.

These policies apply to faculty, staff, and students equally, unless otherwise noted.

Account Administration

Eligibility

Olin Students, Faculty, Staff: All students, faculty, and staff of the School are eligible for a network account which provides the following benefits: (1) access to computer labs; (2) an email account; (3) allocation of on-line storage space; (4) personal web site; (5) printing; (6) remote dial-up access. Eligible students are those who are enrolled in any Olin degree program including those non-business students pursuing a business minor or a dual-major.

Non-business students: Non-business students are eligible for an account as described for Olin students, except they are not eligible for an Olin mail account. Instead, non-business students will be added to the Olin address book with an email address they provide. Additionally, non-business accounts will remain active only during semesters when the student is taking classes at Olin. At the beginning of each semester, accounts will be disabled if the student is not taking an Olin class. The account will be re-enabled if they take a class at a later date. All files stored on the network will be removed at this time as well. These restrictions do not apply to non-business students pursuing a business dual-major or a business minor. Students must complete a declaration form through the Undergraduate Student Services Office in Simon 12 before they will be granted full Olin account status.

Inactive Students: Students who are inactive (i.e. they do not have any open major programs) are not eligible for accounts, and their accounts will be deleted per the schedule listed below. The only exception is for students who are on an approved leave of absence (LOA). Students with an approved LOA are eligible to retain their accounts while the LOA is active.

Usernames

The account name is a combination of the last name and as many letters of the first name to ensure a unique account. All student accounts will include at least one letter from the first name. Custom or vanity addresses or aliases are not available. Faculty or staff may request additional accounts as necessary for School business.

Resource Limits

Limits may be assigned to system resources such as disk storage or printing. Use of resources above limits may result in a nominal charge. Users are advised to read On-Line Disk Storage Guidelines for additional guidelines regarding file storage.

Schedule for Account Deletions

• Graduating Undergraduate, Graduate, and Doctoral students
:

See the table below for the deletion schedule.

Graduation Date	Account Deletion Date
May	December 1
August	March 1
December	July 1

Extensions will be provided only for those students who are looking for employment as of the deletion date and who are unable to sign-up for Internet access. Extensions will not exceed four months. Weston Career Center will inform the administrator of those students who are still looking for employment.

Alumni who graduated after May 2004 can continue to use their University email address (@wustl.edu). Make sure you provide your current email address where you want @wustl.edu mail to be forwarded. You can logon and update your information, including your preferred email address, at the Online Alumni Directory

• Inactive Students not on Leave of Absence: Deleted one month after status changes from active to inactive.
• Faculty: Deleted after two months and email forwarding to alternate account enabled for an additional six months.
• Staff: Normally deleted as soon as employment ends. Accounts may remain open temporarily at the request of the staff member's department head.

Provision of Account Services

Users are prohibited from using their accounts:

• For personal financial gain and for non-University related for-profit business.
• To use on-line disk storage in violation of guidelines.
• To use email in violation of the guidelines.
• To use remote dial-up services in violation of guidelines.
• To access other users' data without authorization.
• To tamper with hardware or software.
• For purposes that do not conform to the Washington University Computer Use Policy, the Washington University Policy on Sexual Harassment, and all other appropriate policies.

Privacy

Data files and messages traversing the Olin network are not completely private.

Olin reserves its right, as owner of the network and the computers in question, to examine, log, capture, archive, and otherwise preserve or inspect any message transmitted over the network and any data files stored on University-owned computers. All users must recognize that electronic communications are by no means secure, and that during the course of ordinary management of computing and networking services, network administrators may inadvertently or be required to view user files or messages. In addition, if a user is suspected of violations of University policies or guidelines regarding computer and email use, that user's privacy is superseded by the University's requirement to maintain the network's integrity and the rights of all network users. In the event of criminal or legal investigations, Olin may also be required to provide copies of email messages to the appropriate authorities.

Enforcement

Reporting Complaints

Complaints by any user receiving electronic transmissions, or complaints concerning any other violation of these policies, may be submitted to the Manager for Networking & Operations.

Minor Infractions

Minor infractions of these policies, when accidental are generally resolved informally. Administration may contact the party or parties involved through electronic mail informing them of the infraction, or may schedule in person discussion and education sessions to revolve the infraction. Every attempt will be made to resolve the infraction at this level and to prevent further infractions.

Repeated Infractions and Serious Misconduct

Repeated minor infractions or serious misconduct may result in the temporary loss of computer access privileges or the modification of those privileges to prevent the party or parties from further violations pending appropriate action. Offenders will be referred to their sponsoring advisor, department, employer, or other appropriate University office for further action. If the individual is a student, the matter may be referred to the Office of Student Affairs for disciplinary action. Temporary or permanent loss of computer access privileges may result, as determined by the appropriate disciplinary overseers. (More serious violations include, but are not limited to unauthorized use of computer resources, attempts to steal passwords or data, unauthorized use or copying of licensed software, repeated harassment, or threatening behavior.)

Any offense which violates local, state, or federal laws may result in the immediate loss of all University computing privileges and the offence will be referred to appropriate University offices and/or law enforcement authorities. If necessary, such instances may result in the suspension of computing service until the matter is resolved. Users are advised that anyone who tampers with computer equipment, computer software, or computer data may be subject to civil and/or criminal penalties.

Users may appeal any decision to the Dean of the School of Business.