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Payroll | Travel | Purchasing | FIS | Policies |
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Domestic Foreign Relocation Advances Travel Agent |
Domestic Travel
Employees may be reimbursed for travel expenses when traveling on University business. Travel costs are the expenses for transportation, lodging, meals and related items incurred by employees while traveling on official business of the University. Travel is based on actual expenses incurred; per diem rates are not allowed. Expenses are reimbursed on a Travel Expense Report (*PDF 16k) document after the trip. Travel expenses to be reimbursed must be reasonable and documented with receipts as required.
Local mileage does not need to be submitted on a Travel Expense Report, it can just be submitted in detail (date, location, mileage) on a Budget Commitment form. Current Mileage rates are available on this link.
The School has an American Express Business Travel Account for purchasing airline tickets prior to a business-related trip. The account can be used by booking tickets through one of Olin's Travel Agents. If you prefer, a travel agent of your choice may be used by contacting Katie Chrapek at 314-935-4518. She will provide the travel agent of your choice with the necessary information.
The following list contains the forms and information needed for Domestic Travel reimbursement.
- Please see the Quick Reference Sheet (*PDF 300KB) for a quick reference of what to do before, during and after your trip.
- The excel version of the domestic Travel Report. If you have trouble with the excel link use the .pdf version of the Travel Report
- All purchases made with a Procurement Card must be documented with the Procurement Card Expenses Supplemental Form. If you have trouble with the excel link use the .pdf version of the Procurement Card Expenses Supplemental Form.
- All Social Expenses should be listed on the Social Expense Form. If you have trouble with the excel link use the .pdf version of the Social Expense Form.
- Executive Summary of the Travel Policy.
- A complete copy of the Travel Policy Statement.
- Airfare receipts or itinerary (if receipts are not available) are required to be documented on the travel report and turned in with the report, even if the airfare was paid for by the school's account. If airline reservations are made on the school's account, please send an email to Katie Chrapek.
The following links contain helpful information on completing forms and general questions about the forms and travel policies.
- Please see the Quick Reference Sheet (*PDF 300KB) for a quick reference of what to do before, during and after your trip.
- For a quick list of all travel items that are reimburseable see Allowable Travel.
- For a quick list of all travel items that are not reimburseable see Unallowable Travel.
- For instructions on completing the Travel Documents see Travel Documents Explained.
Please don't hesitate to email Accounting and Budgeting or call 314-935-6314 for immediate assistance or questions on the travel policy or forms.
How can we help you?Listing of Accounting staff and the departments they serve
* To view PDF files, you'll need Acrobat Reader. Download for free at http://www.adobe.com/products/acrobat/readstep2.html
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