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Payroll | Travel | Purchasing | FIS | Policies |
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Domestic Foreign Relocation Advances Travel Agent |
Foreign Travel
Important Items to Note for Foreign Travel:
Foreign travel is defined as any travel outside of Canada and the United States, its territories, and possessions.
When renting/leasing vehicles outside the United States, Canada, or U.S. possession, collision and liability insurance should be purchased.
Dean's approval must be obtained before booking a Business Class or First Class flight.
On government grants and contracts, foreign travel is defined as any travel outside of Canada and the United States, its territories, and possessions. If a U.S. Flag carrier is not available, please contact Sponsored Projects.
Label receipts in English as hotel, rental car, etc. Obtain the average exchange rate for the applicable time period and include a screen print with the travel report. If expenses were paid via credit card, use the actual rate paid as shown on the statement and include a copy with the travel report. Exchange rates can be found on the Internet at: http://www.oanda.com/convert/classic.
The following list contains forms and information on the Olin Business School travel policy.
- Please see the Quick Reference Sheet (*PDF 300KB) for a quick reference of what to do before, during and after your trip.
- The excel version of the foreign Travel Report. If you have trouble with the excel link use the .pdf version of the Foreign Travel Report
- All purchases made with a Procurement Card must be documented with the Procurement Card Expenses Supplemental Form. If you have trouble with the excel link use the .pdf version of the Procurement Card Expenses Supplemental Form.
- All Social Expenses should be listed on the Social Expense Form. If you have trouble with the excel link use the .pdf version of the Social Expense Form.
- Executive Summary of the Travel Policy.
- A complete copy of the Travel Policy Statement.
- Airfare receipts or itinerary (if receipts are not available) are required to be documented on the travel report and turned in with the report, even if the airfare was paid for by the school's account. If airline reservations are made on the school's account, please send an email to Katie Chrapek.
The following links contain helpful information on completing forms and general questions about the forms and travel policies.
- Please see the Quick Reference Sheet (*PDF 300KB) for a quick reference of what to do before, during and after your trip.
- For a quick list of all travel items that are reimburseable see Allowable Travel.
- For a quick list of all travel items that are not reimburseable see Unallowable Travel.
- For instructions on completing the Travel Documents see Travel Documents Explained.
Please don't hesitate to email Accounting and Budgeting or call 314-935-6314 for immediate assistance or questions on the travel policy or forms.
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